We know the feeling of finishing a gallery at 2 AM but not wanting to alert your couple until they are actually awake to enjoy it.

With Scheduled Email Delivery, you can now choose exactly when your gallery notification hits a client’s inbox.

"Easy Language" Scheduling

We’ve made the setup as fast as possible. You don't need to click through a complex calendar. Just type how you talk:

• "Tomorrow at 9am"
• "In 2 hours"
• "Friday at noon"

VidFlow handles the math and ensures the email goes out right on time.

Better Experience for Your Clients

Timing is a huge part of the luxury experience. Instead of an automated alert in the middle of the night, you can now:

• Own the Morning: Schedule the reveal for 9:00 AM so it is the first thing they see over coffee.
• Buffer for Quality: Give our servers extra time to finish those 4K transcodes before the couple hits play.
• Coordinate the Hype: Align your email delivery with a teaser post on Instagram for maximum impact.

Take Control of your Workflow!

This feature is live on your dashboard right now. Schedule your next gallery delivery! ✉️

We know that for most of you, the creative work is only half the battle. The other half is the "click work" required to get your media into your clients' hands. Until now, creating a new gallery meant clicking through a long checklist of settings every single time.

Today, we are removing the repetitive work. Say hello to ⚡Gallery Templates.

The Problem: Too Many Clicks

Before today, launching a gallery was an multi-step process. You had to choose your gallery type, pick a layout, upload media, apply styles, adjust download settings, and configure privacy before you could finally hit send. When you are delivering multiple projects a week, those clicks add up to a lot of wasted time.

The Solution: Create Once, Reuse Forever

Gallery Templates allow you to turn any existing gallery into a "quick-start" blueprint. Instead of starting from scratch, you can now launch a new gallery that is already pre-configured with your signature look and preferred settings.

How to Get Started

Using templates is simple. Once you have a gallery set up exactly the way you like it, just select the "Save as Template" option. The next time you go to create a gallery, your custom template will be waiting for you. 

All that’s left for you to do is upload your media and deliver.

This update is all about getting you out of the settings menus and back to what you do best.

Log in to your dashboard to build your first template!

We are excited to announce a major update to the VidFlow upload experience. Starting today, you can import videos directly from Dropbox into your VidFlow galleries.

A Better Way to Upload

We know that for many of our members, the "download then re-upload" cycle is the biggest bottleneck in their day. Our new Dropbox import feature transforms this into a single, effortless step. By connecting your Dropbox account, you can now bring videos directly into your VidFlow galleries without the files ever touching your local device.

Built for Remote Teams and Editors

This update is a game-changer for those working with remote teams or external editors.

• Skip the Wait: As soon as your editor saves a final cut to a shared Dropbox folder, you can import it to VidFlow instantly.
• Remove the Middleman: There is no longer a need to transfer files via external hard drives or wait for massive 4K files to land on your desktop.

Efficiency at the Core

• Direct Cloud Transfer: Videos move between servers at high speed, significantly improving your turnaround time.
• Save Local Space: Keep your computer’s storage free for other projects. This integration uses zero local bandwidth and zero hard drive space.
• More Ways to Upload: This is just the beginning of our commitment to adding more flexible upload options that fit the way professional teams actually work.

Getting Started

To start using this new workflow, head to your VidFlow Dashboard. When you go to upload a video to a gallery, you will now see the option to "Import from Dropbox." Simply link your account once, and you are ready to go.

Drop us an email, and share what other integrations are you interested in to simplify your workflows? 

The Problem: Unauthorized Access

Our existing "People I Choose" option provided private-access delivery to individual clients via unique access-codes. However, we listened to your feedback: static codes are easily shared, leading to unauthorized gallery views and potential loss of revenue, especially for theater, dance, and commercial projects.

The Solution: Seamless Security with OTP

To give you total control over your work, we are excited to introduce People I Invite (Secure). This new privacy setting replaces static codes with One-Time Password (OTP) verification, ensuring that only the specific individuals you invite can enter the gallery.

How it Works for Your Clients

We’ve designed this to be as frictionless as possible. Your clients no longer need to remember passwords or create accounts:

1. Receive: The client gets a branded email invitation.
2. Verify: Upon clicking the link, they enter their email and receive a 6-digit one-time code in their inbox.
3. Access: They enter the code for instant, secure access on any device.

Key Benefits for Studios

• Discourage Sharing: Because access is tied to a client’s personal email inbox, the incentive to "forward" access is removed.
• Protect Revenue: Ideal for dance recitals and school performances where gallery access is restricted to paying customers.
• Stakeholder Privacy: Ensure commercial deliverables are viewed strictly by authorized project stakeholders.
• Live Access Management: See a real-time list of who has access and revoke permissions instantly if needed.

How to Get Started

You can find the new People I Invite (Secure) option on the Deliver page, alongside other privacy options. You can switch existing galleries to this new secure method at any time to immediately upgrade your security.

People I Invite (Secure) privacy option is available with the White-labeling Add-on and Annual Memberships. 

For years, VidFlow galleries have celebrated the cinematic beauty of widescreen video. But as videography evolves, so do your deliverables. Modern packages now include vertical reels and square posts, and showcasing them in widescreen galleries shouldn't be a compromise. 

New Aspect Ratios for Sub-Pages

Today, we're excited to introduce a solution that addresses this challenge head-on! You can now choose from Vertical, Square, or Widescreen aspect ratios for video cards within your VidFlow gallery Sub-Pages.

This new feature ensures that your social media content is displayed in its intended format, providing a seamless and engaging viewing experience for your clients.

How to Use the New Aspect Ratio Options:

1. Create your Sub-Page: Once you have uploaded all your videos, go to the Link Media tab and create a new Sub-Page to showcase your social videos.

2. Set Aspect Ratio: On the sub-page, see the new options: Wide (default), Square, and Vertical.

3. Instantly Transform: For Social Vertical videos, choose the new Vertical option to instantly showcase your videos in portrait format.

We believe this update will significantly enhance the way you present and deliver social-first video content to your clients, further solidifying VidFlow as your ultimate video delivery platform.

Start creating your Social-Ready pages today!

Since we launched Hybrid Galleries earlier this year, our mission has been to simplify the lives of photo + video teams. Today, we’re taking that a step further with Duet - a gallery layout built specifically for the hybrid professional & teams.

Two Crafts. One Masterpiece.

The "Duet" layout is designed to eliminate the friction of fragmented delivery. No more separate links or buried video tabs. Duet gives your films and photos the equal real estate they deserve.

Featured Gallery by Max-Andre Visuals | Instagram

See Duet Gallery in Action

Split-Pane Home Screen:

The Gallery homepage that invites clients to explore either the "Films" or the "Photos." It’s professional, balanced, and premium.

Dedicated Sections: 

Clicking into a section provides a focused experience. The Films section is optimized for cinematic viewing, while the Photos section is built for browsing all photo-sets in one place.

Seamless Top Navigation

A persistent top-bar allows clients to toggle between video and photo sets instantly. It’s the easiest navigation we’ve ever built.

Why Choose Duet?

Your brand is unified, your workflow is streamlined, and your clients get to see their full story in one beautiful home. It transforms your delivery from a "file transfer" into a high-end experience.

See Duet in Action

Ready to level up? Log in to your dashboard and try the Duet Layout on your next project.

Featured Gallery courtesy of Max-Andre Visuals | Instagram

For years, VidFlow has served thousands of videographers with our On-Demand Credits solution, and has been perfect for seasonal users and those who prefer a pay-per-use model. 

However, based on invaluable feedback, we know that for high-volume users, constantly purchasing and tracking Credits, and managing the separate 'White-labeling Add-on' subscription, can become a hassle.

You asked for simplicity, predictability, and better value. We delivered.

Meet the New Annual Membership Plans

Our new Pro and Ultimate Annual Memberships combine everything you need into one single, powerful subscription.

✨ The Benefits of Going Annual

Switching from Credits to an Annual Membership provides immediate, game-changing benefits for your business:

The bottom line: Our Annual Memberships offer a simpler, more predictable, and dramatically more cost-effective way for your studio to operate.

🚀 Ready to Simplify Your Workflow and Save?

We encourage all high-volume and full-time videographers to make the switch to an Annual Membership and experience the freedom of no longer managing Credits. Get started today and lock in a lower per-gigabyte rate, predictable monthly costs, and the full white-labeling suite.

View Annual Plans

📞 Have questions about which plan is right for your studio?

➡️ Schedule a complimentary 30-min Demo to see the new memberships in action and find the perfect plan for your business!

We’ve rolled out two exciting updates to make sharing and uploading in VidFlow even easier:

1. QR Code Gallery Sharing

Deliver and showcase your galleries with just a scan.

• QR Code Graphic — Every gallery now comes with a downloadable QR code image linking directly to it.
• Branded QR Share Page — A shareable page with your studio’s branding, cover image, and QR Code, perfect for showing on a tablet or phone.
• Printable Version — Download a print-ready design to include in client packages or as part of a USB keepsake.

Whether you’re at a wedding show, vendor meeting, or delivering a client’s films, QR sharing makes it effortless for anyone to launch your gallery on their device.

Find printable versions along with your gallery promotional graphics, print-ready. 

2. Drag & Drop Video Uploads

Uploading just got faster and smoother.
Simply drag and drop your video files into your gallery, and your uploads will start right away — no need to browse and select files one by one.

This makes it easier than ever to get your films into VidFlow so you can focus on delivering them beautifully.

Available now to all members. Log in to try it out!

We’ve always offered a wide selection of gallery layouts tailored for showcasing multiple films, but when it comes to delivering a single film, options have been more limited.

That changes today.

Haven is our newest layout, purposefully designed to spotlight just one video. Whether it's a Teaser, Highlight, or Feature Film. With a clean, immersive design, Haven gives your work the space and focus it deserves.

🎞 Hybrid-Ready

Want to deliver both video and photos? Haven fully supports Hybrid Galleries, allowing you to add a photo-set for a seamless all-in-one client experience.

🎬 Deliver your next film with Haven.

Now available in your gallery layout options.

Create your Next Gallery

For a long time, our customers (many of whom are photo & video teams) have asked for a seamless way to deliver both videos and photos in a single gallery. We heard you. And today, we’re excited to introduce Hybrid Galleries—your all-in-one solution for video & photo delivery.

One Gallery. All Your Media.

No more juggling two platforms. No more delivering separate links for videos and photos. Hybrid Galleries let you deliver everything in one place, creating a unified experience for both you and your clients, and save on multiple subscriptions. 

Multiple Ways to Showcase your Photos

Showcase photos & videos in different layouts based on your project, with both a featured video, within collections, and mixed sets. 

Enjoy Photos on the Big Screen

Enjoy Photos like never before, on your Smart TV or Streaming Devices.

Instant Downloads, with a Single-click

Clients can download individual photos instantly in the original resolution, or the full photo-set with a single click. 

Direct-Sharing to Social Media & Apps

Clients today want to get their photos from their gallery to social media as fast as possible. With native sharing built-in, clients can directly post their photos to social media or messaging apps, with no download required. 

A Better Way to Deliver Memories!

With Hybrid Galleries, delivering videos & photos together has never been easier. Whether you're a solo videographer or a photo & video team, this update is designed to streamline your workflow and provide a premium experience for your clients.

Explore Hybrid Galleries   or  View Tutorials